For the Treasurer · Operate
Your PTO becomes the merchant of record — proper receipts, one-click payouts to your own bank, and no volunteer personally on the hook. A flat 3% on donations, and 100% reaches the PTO when donors cover fees. The kind of records you’d hand an auditor without flinching.
“I’m personally on the hook for money that isn’t mine. I want to collect it cleanly, get it into the PTO’s own bank account, hand donors proper receipts, and — when the board votes to spend — show that the payout traces right back to that vote. Books I’m not afraid to show at audit time, and notes the next treasurer can actually inherit — without running everything through my personal Venmo.”
Sound familiar?
It’s August and the fundraiser money is still sitting in my personal Venmo.
Fundraise
Your PTO is the merchant of record — money from Donations lands in the organization’s own bank account, not yours, and chargebacks and refunds settle against the PTO, so no volunteer is ever personally on the hook. Live today.
It’s audit time and the records are a shoebox of receipts and a binder no one can follow.
Fundraise
Because the PTO is the merchant of record, donors get proper nonprofit receipts automatically and every payment is logged as it happens — a clean trail instead of a shoebox. A self-reconciling ledger and tax-ready records are being built on top of that same trail. Receipts and the running record are live today.
A parent’s owed a reimbursement, and “who has the debit card?” is the whole finance system.
Operate
One-click payouts move money to the bank your treasurer verified, on your schedule — so paying a parent back doesn’t wait on a card in someone’s wallet. And when the board approves a spend, tamper-evident votes keep a locked record of that decision, so every payout traces back to the vote that authorized it. Payouts and the vote record are live today.
The part that matters most
Your PTO is the merchant of record, so donors get proper receipts, chargebacks and refunds settle against the organization — not a volunteer’s personal account — and payouts land in the PTO’s own bank on your schedule. When the board votes to spend, tamper-evident votes keep a locked record, so the money always traces back to the decision that approved it. Donations carry a flat 3% platform fee, and when a donor chooses to cover fees, 100% of the gift reaches the PTO. Board knowledge — so next year’s treasurer inherits the why behind every account — is being built next. Clean money, by design.
Real questions, straight answers
PTO.pro makes your PTO the merchant of record, so donations land in the organization’s own bank account — never a volunteer’s personal one — with a flat 3% platform fee.
Yes. Because your PTO is the merchant of record, donors get proper nonprofit receipts automatically, every payment is logged as it happens for a clean audit trail, and 100% of a gift can reach the PTO when the donor covers fees.
The organization is — not the volunteer. Chargebacks and refunds settle against the PTO as merchant of record, so no treasurer is ever personally on the hook.
Roles overlap
One parent often covers several of these roles — these pages are doors, not boxes.
Get early access